Jesper Frier
Certified Professional
Joined: 09 Sep 2006
Posts: 1925
Location: Stoevring, Denmark
|
| Posted: Tue Nov 14, 2006 7:05 pm Post subject: Departmental disclaimers |
 |
|
Introduction to departmental email disclaimers
Most businesses add the same disclaimer to all emails. However, what you attempt to disclaim will depend on your job function.
For instance, sales department might need a statement saying that all quotes are only valid for 10 days.
The accounts department might need a disclaimer that concentrates more on the confidential nature of the information.
Financial department
The financial department may face more confidentiality issues than other departments:
| Code: | <table border="0" cellspacing="0" cellpadding="0" width="500">
<tr>
<td align="left" valign="top"><font face="Arial, Helvetica, Geneva, Sans-Serif" color="#888888" size="1">
This message contains confidential information and is intended only for the addressee(s).
If you are not the named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately if you have received this e-mail by mistake and delete this e-mail from your system.
Finally, the recipient should check this email and any attachments for the presence of viruses.
The company accepts no liability for any damage caused by any virus transmitted by this email.
</font></td>
</tr>
</table> |
Sales department
The sales department disclaimer must cover the validity of quotes and disclaim responsibility for any action taken in reliance upon information given.
| Code: | <table border="0" cellspacing="0" cellpadding="0" width="500">
<tr>
<td align="left" valign="top"><font face="Arial, Helvetica, Geneva, Sans-Serif" color="#888888" size="1">
All quotes from [Company] are valid for 30 days following the date of email transmission. [Company] accepts no liability for the content of this email, or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company. Finally, the recipient should check this email and any attachments for the presence of viruses. The company accepts no liability for any damage caused by any virus transmitted by this email.
</font></td>
</tr>
</table> |
IT department
The IT department or helpdesk must disclaim against responsibility for the effects of their advice. For instance if they were to advise a user to change something on their computer and the user does not implement this correctly causing system down time, the company does not want to be held liable for this:
| Code: | <table border="0" cellspacing="0" cellpadding="0" width="500">
<tr>
<td align="left" valign="top"><font face="Arial, Helvetica, Geneva, Sans-Serif" color="#888888" size="1">
[Company] accepts no liability for the content of this email, or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of [Company].
WARNING: Computer viruses can be transmitted via email. The recipient should check this email and any attachments for the presence of viruses. [Company] accepts no liability for any damage caused by any virus transmitted by this email.
</font></td>
</tr>
</table> |
Secretarial department
You could include a statement for secretaries that they are acting on behalf of their manager and that the manager must confirm any agreements in emails in writing.
| Code: | <table border="0" cellspacing="0" cellpadding="0" width="500">
<tr>
<td align="left" valign="top"><font face="Arial, Helvetica, Geneva, Sans-Serif" color="#888888" size="1">
This message is sent of behalf of [Manager] and is intended for the addressee(s). If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. [Company] accepts no liability for the content of this email, or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing by [Manager].
</font></td>
</tr>
</table> |
Board of Directors
Directors will mainly face confidentiality issues:
| Code: | <table border="0" cellspacing="0" cellpadding="0" width="500">
<tr>
<td align="left" valign="top"><font face="Arial, Helvetica, Geneva, Sans-Serif" color="#888888" size="1">
This message contains confidential information and is intended for the addressee(s). If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. E-mail transmission cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message, which arise as a result of e-mail transmission. If verification is required please request a hard-copy version.
</font></td>
</tr>
</table> |
|
|
Register
Profile
Log in to check your private messages
Log in
Manage Email Signatures centrally from your Desktop - For All Users Forum Index
-> Outlook Email Signature Templates
|
About Us |
Terms and conditions |
© 2012 eMailSignature Aps.